Step-by-step instructions
• Please copy and paste my custom wedding DJ timeline below into google docs or word. Once filled out completely, please send a link to the google document or a pdf version of the word document to me at: [email protected]. I will confirm receipt and follow up with any questions. Once I have your completed timeline, I’ll have everything I need for your wedding.
• If you share a link to the timeline as a google doc, all updates will be made visible to me in real time automatically. If you are not using google docs, please include all updates to your timeline in a new draft and email me a pdf of the most current complete version, labeled as a new version (i.e. V 2.0.) It is important to include 100% of the details I will need for your wedding on this one single document so that nothing gets lost or overlooked (such as in a batch of texts or emails.)
• Please adjust the order and times of events in this timeline to match your wedding schedule. To familiarize yourself with the general time it takes for each wedding activity, click here >
• Please fill in responses to all of the pink sections.
• For song recommendations click here >
• Please write down any additional details relevant to DJing (i.e. musicians playing during ceremony need microphones, projector for slideshow during dinner needs to be connected to DJ speakers, etc.)
• Please complete your timeline at least two days prior to your wedding so that I have time to print and download music. Thank you in advance for your work on this. Please feel free to reach out with any questions. I look forward to your Big Day.–
DJ Ethan Stone’s Wedding DJ Timeline Template
Wedding Date?
Phonetic (as they sound, not as they are spelled) pronunciation of Bride and Groom’s first and last names?
Venue
Venue Name and Address?
Venue Wifi Login and password?
Coordinator’s Name and #?
Officiant’s Name?
Guest Count?
Ceremony
4:30 p.m. Guest Arrival
5-6:00 p.m. Ceremony
Song For Groom – Song/Artist?
Song For wedding Party – Song/Artist?
Song For Bride – Song/Artist?
Song For Exit – Song/Artist?
Cocktail Hour
6:00 p.m. cocktails begin
– Music Type?
(please feel free to share a link to a Spotify playlist if you use this service. Otherwise please type out genres and/or song and artist names)
7:00 p.m. Cocktails ends and guests are ushered into the reception
Grand Entrance
7:20 p.m. Introduction and first dance
Wedding Party Entrance Song/Artist?
• Please write out exactly how you want Bridal Party to be announced using first names only.
• Example: “Bridesmaid Sarah + John’s twin brother and Best Man, Jim.”
Role / Couple / Person First Name?
Role / Couple / Person First Name?
(repeat as necessary)
Bride and Groom Entrance – Song/Artist?
Announcing Mr. & Mrs. ___________>?
Bride and Groom First Dance – Song/Artist?
• If the dancefloor is in the same area as dinner, it works best to do the 1st Dance immediately after the grand entrance. That way the fanfare of the grand entrance leads into the 1st dance leaving one less formality between the conclusion of dinner and the dance party.
• If the dancefloor is not in the dinner area, 1st dance should be done after toasts and dinner have concluded.
7:40 p.m. Welcome speech from parents
– Phonetic (as they sound, not as they are spelled) pronunciation of First and Last Name(s)?
Dinner
7:45 p.m. Dinner
– Music Type?
(please feel free to share a link to a Spotify playlist if you use this service. Otherwise please type out genres and/or song and artist names)
8:45 p.m. Toasts
(Please ask each person to introduce the next person speaking when their toast concludes.)
Toast 1 given by – First Name? – Relationship?
Toast 2 given by – First Name? – Relationship?
(repeat as necessary)
Dancing
9:00 p.m. Parent dances
Father(Name) Daughter Dance – Yes/No – Song/Artist?
Mother (Name) Son Dance – Yes/No – Song/Artist?
9:10 p.m. Dance party
• The best way to share your music requests is to include a link to a Spotify playlist if you use this service.
• If you don’t use Spotify, please type out genres and/or song and artist names in this format:
– Music Types?
– Song/Artist Requests?
• Click here to learn how to make your dance request playlist Collaborative to let your family and friends add, remove, and reorder tracks.
• Please be aware that the Bride, Groom, and Bridal Party set the tone for the entire dance party. The more this group dances, the more everybody else at your wedding will dance and the more likely guests are to stay until the end of the night.
• Please click here for information on where to put your DJ and sample floor plans.
10:00 p.m. Bouquet/Garter
Bouquet Toss – Yes/No – Song/Artist?
Garter Removal– Yes/No – Song/Artist?
Garter Toss – Song/Artist?
10:30 p.m. Cake cutting
Cake cutting – Yes/No – Song/Artist?
11:30 p.m. Reception ends
Last Dance – Song/Artist?